Project coordinator for Prosperity Fund activities
Together with the UK’s Prosperity Fund the OCP is developing an open contracting program to enhance the disclosure, quality and use of procurement data by stakeholders in eight departamentos of Colombia.
Colombia Compra Eficiente, the national public procurement agency, already discloses open data about all the contracts published by procuring entities in the SECOP (Sistema Electrónico para la Contratación Pública). There are already emerging documented impact stories from Colombia, such as the increase in competition and price control for the school meals program of Bogota. However, use of procurement data and information to achieve policy or development goals is still rather sporadic, especially outside of Bogota. The aim of this program is thus to build capacities of stakeholders in region to use open contracting to improve market opportunities.
This will be a two-year program that has a heavy focus on capacity building with stakeholder mapping, engagement and training in eight regions. OCP is now seeking a project coordinator to manage this project.
We are looking for a superb consultant who has deep experience with capacity building in procurement and a good understanding of open data. You will help OCP design and deliver this important initiative that will contribute to increase engagement and results from stakeholders, especially companies, in open contracting.
Objectives & Scope of Services
The key objectives of this engagement is to design and manage the OCP’s Prosperity Fund project on open contracting in Colombia.
The coordinator will also lead the scoping, reporting and engagements components of the project and support logistics. His/Her activities during the first year will be focused on mapping stakeholders, capacities, needs and opportunities in the first two regions and designing and delivering capacity development interventions, such as workshop. Based on learning from the first year, the coordinator will be responsible of adapting the project and rolling it out to the other 6 regions.
The consultant will frequently travel to the regions to lead the program there. Specific tasks:
Help OCP’s Senior Program Manager for Latin America to design and carry out an effective program that delivers on its objectives and builds lasting capacities and engagements with stakeholders.
Manage project activities, day-to-day work, oversee the work carried out by the project consultants and control the development of project activities.
Develop scoping studies for each of the eight target departamentos about relevant stakeholders for the project activities. These scoping studies will inform the project design and the organizations of the workshops. The identification of stakeholder needs and opportunities for government dialogue and fixes are key here.
Under the supervision of OCP’s Senior Program Manager for Latin America, support the 8 sub-national governments targeted by this project, to achieve the objectives sought by this program and promote dialogue with different agencies from the government of Colombia. Design, deliver and document capacity building interventions, such as workshops and training sessions and adjust their design based on learning outcomes. We are keen to design workshops that allow for relationship building across stakeholder groups and lead to concrete follow up actions.
Help coordinate and manage the development of a dashboard that will be hosted and maintained by Colombia Compra Eficiente, which will be designed based on the assessments and workshop inputs. This activity includes the selection and oversight of the partner that will develop it and put it into functionality.
Regularly track progress and impact indicators and help adjust them and distill lessons as required by either OCP’s Senior Program Manager for Latin America, or the Prosperity Fund Bilateral Program and agreed with OCP.
Support the coordination between OCP and Prosperity Fund in order for the program to achieve the outcomes, outputs and impacts required by this project as stated in its theory of change.
Attend to training sessions and workshops as required by either OCP’s Senior Program Manager for Latin America, or the Prosperity Fund Bilateral Program and agreed with OCP.
Comply with integrity standards, norms, procedures and regulations of both OCP and the Prosperity Fund Bilateral Program.
Carry out any other activity that, according to these ToRs and the contractor’s expertise could be required by the Prosperity Fund Bilateral Program and agreed with OCP.
Documentation & reporting:
Stories: Regularly document progress, learning and challenges and share them in blogs and through other channels.
Reporting: Prepare narrative and financial donor reports, as needed.
Operations support: Provide administrative and logistical support as directed, coordinating travel for country partners, facilitating and handling meetings with project stakeholders.
Other related activities to be agreed with the Senior Program Manager for Latin America.
We estimate that the coordinator will travel four times to the two initial departamentos and twice to three additional regions. In the second year, the consultant will travel at least three times to the regions visited during the first year to check implementation and track progress; and four times to the remaining three regions. The scoping reports and workshops for the first two departamentos are expected to be delivered between October 2018 and March 2019. The remaining six reports are expected to happen between March 2019 and June 2020.
Minimum of a bachelor’s degree in social sciences, economics, public administration, international development, political science, law, administration, engineering or a related field.
At least five (5) years of experience in designing, managing and implementing results-based transparency, good governance and/or public procurement activities in Colombia.
A proven record of success in working with government agencies at all levels, and with the private sector and civil society in Colombia.
Understanding of open data issues. Knowledge of the Open Contracting Data Standard is a big plus.
Strong track record of designing and delivering capacity development interventions, such as workshop, and the needed assessments and mapping.
Knowledge of public procurement regulations, challenges and policies in Colombia.
Ability to manage budgets and stay on top of administrative and logistical tasks.
Ability to inspire trust, motivate partners to work well together, and design and manage projects in a collaborative manner.
Ability to generate and deliver clear and persuasive oral and written communications in Spanish and English, being technically sound without sounding technical.
Ability to travel extensively throughout Colombia.
Colombian national or have the necessary permit to work in Colombia.
The consultant will report to Nicolas Penagos, Senior Program Manager for Latin America at OCP.
Payment will be against monthly invoices, including a detailed report of activities performed during the month and their corresponding dates and times. The invoice and report must be approved every month by the Senior Program Manager for Latin America.
OCP will provide air tickets, accommodation and per diem as needed, based on the Prosperity Fund Bilateral Program’s policies.